Showing posts with label employees. Show all posts
Showing posts with label employees. Show all posts

Monday, July 22, 2013

Leadership Through Love - (Chapter 9) - "Practically Speaking…and Walking" (Steve Martin)

Chapter 9 - Practically Speaking…and Walking

   Handle each piece of paper once
    - File so you can find it!

   Early morning – before the others come

   Take a Break


Every job has some tools that can be applied, and some guidelines and methods that help do a good work. Over the 33 years of management with businesses and ministries, there are some helpful methods that have worked for me, and which I’d like to pass onto you.

From time to time I felt it helpful to attend “day seminars”, to learn any possible new thing. One that proved to be very beneficial, and made it worth the $99 paid back in the early ‘80’s, was this: handle a piece of paper once.

How many stacks of paper do you currently have on your desk? How many file folders do you have, in the two-drawer or four-drawer filing cabinets? How many times have you picked up the same irritating piece of paper, that you just didn’t want to deal with, and then put it back in the stack to pick it up again the next hour, or the next day or week?

A former office desk of mine (2008)

After one seminar, where the spokesman had given a list of helpful, daily “To DO” items, one I actually tried to master was this: handle a piece of paper once.

I had heard that it takes 90 days to learn a regular discipline, and so I tried this one, determined to “pay for” that $99 investment. Beginning the next day at the office, I picked up a piece of paper that had been sitting on my desk, and I did one of several things:

  1. I marked the date I received it, with my initials.
  2. I wrote what action I was going to take with it – file, call, or write a response.
  3. I did what I wrote I was going to do – I made the call, wrote the response, and filed it in a paper folder for the file cabinet.
If I needed to retrieve it later, I knew what file folder I had placed it in, and I didn’t have to look through the stack of papers still on my desk, in several piles.

As I went through my stacks, I did the same thing – mark date received, action taken, file away for later retrieval as needed. My stacks began to shrink in size, and the daily pressure I had often previously, when I arrived at my desk and looked at the stacks, lessened.

                               The "Wall of Friends" in my office (2008)

In association with this, I am big on filing. But not only to file, but to know where you filed it in order to get it, when you need it. It doesn’t do a whole lot of good to file documents away and then not be able to find them. It is critical that the hanging file folders, and the computer data folders, are labeled in such a way that you know under what label you put it.

On several occasions, there may be several choices under which to file a certain piece of information. In this case, I learned to think which category would I first think it would make sense to file it under, and so I did. Just as a library has more than one listing for a different book, you may also need to do this, just in case you forget which file you used.

When you have someone process your daily mail, I have found it most helpful to use two colored file folders. One is marked “Priority Mail” (I like a green folder for this) and the other, of another color, is marked “Misc. Mail”.  The personal letters, cards, and invoices from vendors go into this folder, while advertising, appeal letters, and such are put in the other folder. Magazines and catalogs are not placed in either folder. I can view them quickly, placing half immediately in the garbage can, along with the other junk mail.

When you have time to only look through some of the mail, it is the green “Priority Mail” folder that you will know to grab first.

Every administrator knows that interruptions are a daily occurrence, and that we just need to expect them. No matter how well you set up appointments, schedule daily or weekly tasks, or arrange meetings to administrate upcoming events, there are always interruptions that seem to take preference over anything else.

To offset ongoing, daily “fires” that needed putting out, I began coming into the office at least an hour before the other staff members. Just having that extra hour gave me needed time to get my day in order as best I could, or to complete a task that didn’t get done the day before. As much as you can, as the administrator of the business or ministry you work with, try to book these times where you know that it would be a major event to get you away from this “quiet, get it done” time. Even make it known to others ahead of time, that unless the church is burning down, you need uninterrupted time to yourself. For me, this is first thing in the morning.

The credenza in my former office (2008)
-used for filing and other things!

During the day, take breaks too! If much of your work is performed at the desk on the computer, then you need to take breaks by just getting up, walking to greet the others, or see how things are going on in other locations other than your room. Just moving from one spot to another can clear your head, give you a chance to think about other things, or simply to stretch. Too much concentration on one subject in one sitting made me too weary to give it what I needed. A short break helped the blood flow a bit better, to get back to the task at hand.


(Hey, and for what I paid for the $99 day above, look what you just saved by reading this instead. This chapter was worth the price of the book alone!)

Ahava ("love" in Hebrew) and shalom!

Steve Martin
Founder/President
Love For His People, Inc.

Love For His People, Inc. is a charitable, not-for-profit USA organization. Fed. ID#27-1633858.  Tax deductible contributions receive a receipt for each donation.

Love For His People, Inc. truly appreciates your generous support. Please consider sending a monthly charitable gift of $5-$25 each month to help us bless Messianic Jews in Israel. 

You can bless this ministry work now, through: Online PayPal gifts

You can also send checks to the address below. Todah rabah! (Hebrew - Thank you very much.)

©2013 Steve Martin      Love For His People, Inc.  12120 Woodside Falls Rd. Pineville, NC 28134      

E-mail: loveforhispeople@gmail.com 

Facebook pages: Steve Martin  and  Love For His People       

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Note: To read the Intro, Chapter Listings and first eight chapters, please use the Search Box in the top right hand corner of this Blog, and enter "Leadership Through Love." Be blessed in your reading!


Leadership Through Love

Chapter Listings


1.      A Gift for His Purposes

- The Early Years
- On the job training

2.      Use the Tools You Have, But Not the Staff

- Treasure the people, while digging the foundations
- Do unto them as you would…
- Bless and curse not: honor those who serve with you

3.      Right Man (or Woman!) for the Job

- All are created equal – make the most of this!
- If the Shoe Fits, Have Them Wear It

4.      Train and Let Loose

- It IS Who You Know and Are Known By
- Hire To Complement Your Strengths
- if you are weak, then they are strong
- Outsource as needed

5.      Burn Candles At Both Ends? – NOT!

- Rest and Sabbath Days
- Mornings with the Lord
- Trust in Him at all times
- We all are given 24 hours each day


6.       The Visionaries Need You!

-          They dream it - you make it happen
-          It takes a team
-          Head Won’t Get Far without the Neck
(or heads will roll)
  
7.      Field Trips and More!

- Staff Retreats
- Party Time!
- Birthdays and BBQs
- After Hours

8.      It Doesn’t All Depend On You

- The Lord is the Rock – Not You
- Whose strength  - yours or His?
   - Key Staff to Lean On
    - Trustworthy managers and assistants

9.      Practically Speaking…and Walking

- Handle each piece of paper once
- File so you can find it!
- Early morning – before the others come
- Take a Break

10.  Meetings – Time-manger or Time-waster?

- Do you really need all those meetings?
- Group or One-On-One?
- Why Morning and Mid-Week?
 - Prov. 24:6 “By wise counsel…multitude of counselors

11.  Acknowledge Him in All Your Ways

- Heart of Thankfulness
- Heart of Worship
- Heart of Service

12.  Another Man’s Vineyard

-          Follow & help fulfill their vision
-          Faithful with another’s
-          Learn and growth until your time
-          The proper way of moving on




Tuesday, May 21, 2013

"Leadership Through Love" - More Needed


"Leadership Through Love"

My latest book
Steve Martin



The world needs leaders. Oh, there are plenty of men and women who want to have the power, fame and fortune, but how many of them are really leading because they love people and want to serve them out of a heart of true love? 

There simply are not enough good leaders. Especially ones that our sons and daughters can and should follow after.

Several years ago a friend of mine for over 24 years, Indira Persad, spoke these words to me, “Steve, you need to write a book on administrating.” I passed it off, thinking that no one needed to read another book on administrating, or on leading.

A while later, in church on Sunday, May 13th, 2007, (Mother’s Day in the USA), I sensed the Lord speak to me that it was time to write this book. This would be for the sake of those who are now leaders in all fields of work, administrators and office staff in ministries and businesses, and for those who earnestly want to walk in the calling that the Lord has for them in leadership and discipleship training. 

I believe this book will be even helpful to pastors, business owners, and other leaders, to further understand those they lead, and who assist them. 

It will be an encouragement for the "average Joe or Jane", who simply want to do a good job, on the job.

For over 37 years of my life, my position in businesses and church/ministries has been given to being the office manager, the manager, the administrator, the Director of Operations & Finance, or the guy who “wore all the hats and got the job done.”

Often during those years I wanted to be “the man” at the top, the one who called the shots, steered the ship, or set the policies. Or the one who traveled the road and airways, while others sat behind the desk doing the 40 hours instead of me.

But the Lord has clearly shown me that my role was very vital to those who did those things, and though I longed to do what they did at times, they could not have done their job if I was not doing mine. I was to do what I had been gifted and called to do.

Where would churches, ministries or businesses be without the administrators, the directors of departments, or the executive secretaries and administrative assistants? Those organizations who have them know their value. Those who don’t may or may not realize what they are missing.

Read some of these concepts I learned along the way, if you too desire to lead in a godly manner. This is for those who believe they have the gift of administration, and seek to better use it; or for the one who simply works in an office, retail business, or any position where good character and work ethics are desired, and want to improve. This will help.

Take a moment and look over the chapter list below.  Look at which I will be sharing over the next weeks, one chapter at a time. And see what you might glean from some of the words, to make them active in your life. I think you will find some very practical and useful lessons for yourself.

I love to share, what the Lord has taught me, with you. And so, as I call them, following are some “adventures in administrating” – practical and actual situations, joys and sorrows, with persistent diligence, in order to express the gift that I have been given from Him, for the sake of His kingdom.

May the Lord encourage you as you read my thoughts and what has worked for me. I hope the stories and suggestions will impart to you further measures of blessing, for those you support and also to those you give direction to. 

Be blessed in your leading and serving. Faithfully use the gifts that He has bestowed within you, for His purposes in all the earth.

Ahava (love in Hebrew) to you,


Steve Martin


P.S. If you'd like to get this via e-mail, to save each chapter in your InBox, please request with a message to me at loveforhispeople@gmail.com. You are welcome to share this at will. In fact, please do!  Thanks very much (todah rabah in Hebrew)!


Chapter Listings


1.      A Gift for His Purposes

- The Early Years
- On the job training

2.      Use the Tools You Have, But Not the Staff

- Treasure the people, while digging the foundations
- Do unto them as you would…
- Bless and curse not: honor those who serve with you

3.      Right Man (or Woman!) for the Job

- All are created equal – make the most of this!
- If the Shoe Fits, Have Them Wear It

4.      Train and Let Loose

- It IS Who You Know and Are Known By
- Hire To Complement Your Strengths
- If you are weak, then they are strong
- Outsource as needed

5.      Burn Candles At Both Ends? – NOT!

- Rest and Sabbath Days
- Mornings with the Lord
- Trust in Him at all times
- We all are given 24 hours each day 

6.       The Visionaries Need You!

-          They dream it - you make it happen
-          It takes a team
-          Head Won’t Get Far without the Neck
        (or heads will roll) 

7.      Field Trips and More!

- Staff Retreats
- Party Time!
- Birthdays and BBQs
- After Hours

8.      It Doesn’t All Depend On You

- The Lord is the Rock – Not You
- Whose strength  - yours or His?
- Key Staff to Lean On
- Trustworthy managers and assistants

9.      Practically Speaking…and Walking

- Handle each piece of paper once
- File so you can find it!
- Early morning – before the others come
- Take a Break

10.  Meetings – Time-manger or Time-waster?

- Do you really need all those meetings?
- Group or One-On-One?
- Why Morning and Mid-Week?
 - Prov. 24:6 “By wise counsel…multitude of counselors

11.  Acknowledge Him in All Your Ways

- Heart of Thankfulness
- Heart of Worship
- Heart of Service

12.  Another Man’s Vineyard

-          Follow & help fulfill their vision
-          Faithful with another’s
-          Learn and growth until your time
-          The proper way of moving on